Very Important Things You Need to Know – July 2016

NeedtoknowAs the beginning of band camp quickly approaches, we wanted to take a minute to provide you with several important details and information. Please take time to read through each one.

  • FREE Breakfast & Lunch available both weeks of band camp: A new feature of camp this year is that breakfast and lunch can be provided by the school both weeks, free of charge, if you sign-up for it in advance. If you wish to take advantage of these free meals, please complete the associated request forms below by July 16th, 2016 for week one and July 22nd for week two.  (Menus can be found here: Breakfast menuLunch menu)
    • Week One Breakfast – Sign-up  (Those who sign up for breakfast need to report to band room by 7:30am- practice starts promptly at 8:00am!)
    • Week One Lunch – Sign-up
    • Week Two Breakfast – Sign-up  (Those who sign up for breakfast need to report to band room by 7:30am- practice starts promptly at 8:00am!)
    • Week Two Lunch – Sign-up
  • Band Camp Schedules & Other Details:
    • Band Camp Week I (Required for all members): July 18 – 22, 2016 • 8:00am – 3:00pm • Lunch from 12:00pm – 1:00pm (breakfast & lunch only provided if you sign-up; see above)
      We will work on fundamentals and begin learning the show. Parents will need to send or bring lunch for your student(s) each day if you are not taking advantage of / signing up for the free lunch being offered by the school.
    • Pay for Garment Bags: Garment bags are required for all members to travel with the band uniform.   Pay the $5.00 to Ms. Dothard during band camp, cash only please.
    • Pay for Flip Folders: All students are required to own a flip folder to organize their music in the stands.  Each flip folder is $5.00.  Please bring the $5.00 in cash at the same time you pay for your garment bag to Ms. Dothard.  Extra pages for flip folders are also available for $.50 each.
    • Order Duffel Bags & Band Jackets: July 22, 2016 • 11:45am – 1:30PM • Ozier Apparel will be at the band room to take orders for duffel bags and band jackets. Duffel bags are required for Color Guard, but anyone can purchase one.  The cost will be $37.50. Band jackets are required for all band members. The cost will be $65.00. Cash and checks will be accepted. Please make checks payable to Ozier Apparel.
    • Order Band Shoes & Guard Gloves: July 22 2016 • 11:45pm – 2:00pm • March Master will be at the band room to take orders for band shoes (required for all members). Students will try on the shoes to ensure proper fit. If students already have band shoes from previous seasons and they still fit, they do not have to order another pair.  The cost for marching band shoes is $41.00. They will also be taking orders for Ever Dri Guard Gloves (color guard gloves), which will be $16.00  March Master will only accept cash or credit cards (MC, VISA and AMEX). Please try to have exact amount if sending cash.
    • CHS Trojan Business Day: Tuesday, July 26th, 2016. Students are assigned various times that are to report to the high school cafeteria to take care of varies items in preparation for the start of school. Students are asked to handle their business as expeditiously as possible so that the disruption to band camp activities are minimized.
    • Band Camp Week II (Required for all members): July 25 – July 29, 2016 8:00am – 9:00pm • Lunch from 11:30am – 1:00pm • Dinner from 4:30pm – 6:00pm (breakfast & lunch provided if you sign-up- see above; dinner not provided)
      We will be joined by extra staff members so that students have an opportunity to learn from specialists on their instruments. Camp will culminate in a parent preview performance on Friday evening. Parents will need to send or bring lunch each day if you are not taking advantage of / signing up for the free lunch being offered by the school. Parents will need to send or bring dinner for your student(s) each day.
    • Trojan Night: July 29, 2016 • 6:00PM – Please RSVP is you plan to attend the meal – RSVP here:   (If for some reason the link does not work, simply visit our Charms calendar and look for/click on the RSVP logo on Friday, July 29th)
      Trojan Night is a preview performance of the marching show and a way for the students to show what they have learned during the band camps. This is a beginning of the season family celebration, which includes a good meal, great entertainment, and concludes with the return of the Legacy Sword and the candlelight ceremony.
  • Volunteers Needed for both weeks of Band Camp: We have a Gazillion opportunities to volunteer during band camp, with a wide-range of duties, tasks, and assignments. Some are volunteering on-site and other may just be preparing or dropping of food. So we need everyone to commit to helping during these very busy, but productive weeks.  The sign-ups are to numerous to link individually, so please just visit our Charms calendar here and click the little multicolored hands, which means “Volunteer!,” and sign-up for as many opportunities to help as you can stand.
  • Water Donations: The Band Boosters and staff are asking that all students bring four cases of bottled water to band camp to help offset the cost of providing bottled water throughout band camp and the regular marching season. This small act really makes a difference throughout the whole year as we provide hydration for our students. If you prefer not to lug four cases of water around, you can alternatively just donate $10.00 and we’ll take care of securing the waters. Donations should be put in an envelop marked “WATER” and placed int he booster box located behind Mrs. Dothard’s desk.
  • Final Band & Color Guard Fee Payment Date: If you are utilizing the 3 payment installment plan, the final Band Fee payment date is Monday, July 25th.
  • Football Program Band Photos: We will be taking the band photos for the Trojan football program on Thursday & Friday, July 21 & 22, 2016. We will be doing seniors and their parents on Thursday, July 21 beginning at 7:30pm. Parents of seniors need to attend to have your photo taken with your senior.  We will take full band and sections photos on Friday, July 22 starting at 6:30pm. We are hoping the be finished with pictures on both days by about 8:30pm.

If you have any specific questions about any of these items, you can contact Mr. Carr at: or the Band Boosters at:

We’ll see everybody next week!
CHS Band Staff  & Band Boosters